Absence and leave management

02What the module does

• See the hours as you request leaveWhen creating an absence request, the employee immediately sees a preview of how many hours it will take, calculated from their work calendar without any manual math.
• No overlapping requestsIf a new request overlaps with another active request, the system rejects it, so approvers never have to sort out two requests for the same dates.
• Administrators can submit requests tooAn administrator with permissions for all records can create a request on behalf of an employee, ensuring the absence is recorded even when the employee cannot submit it themselves.
• Always clear who decidesRequests are decided by the direct manager, anyone higher in the organizational chart, or designated approvers who handle requests across all employees—so decisions never bottleneck on a single person.
• Approve, reject, return, or cancelAn approver can approve, reject, return for completion, or cancel a request and attach a note to any decision, so the employee always knows where things stand and why.
• Every decision stays traceableEvery decision is recorded in an immutable history—who decided, when, and with what note—so you never have to dig through emails if questions come up later.
• A final decision stays finalIn the settings, you choose whether an already approved or rejected request can be decided again. When changes are disabled, a completed decision cannot be altered.
• Requests notify the approver automaticallyThe approver gets an in-app notification about a new request—and an email if enabled—so the employee does not have to chase them down separately.
• Everything updates upon approvalIn a single step, approval creates the absence record, logs attendance for the affected days, and recalculates the hour balance. Nobody has to re-enter the same data elsewhere.
• Absences right in OutlookWhen connected to Outlook, the absence is published to the calendar and removed if canceled, so colleagues see who is away right where they plan their day.
• Emails never sit in an unattended inboxWhile an employee is away, new incoming emails are forwarded to their team's shared address. You enable this team by team—never across the whole company at once—so colleagues can pick up incoming messages.
• Leave balances tracked automaticallyOn January 1, the system carries unused leave over into the new year, and on June 30 it removes any carried-over hours that have not been used by then. You do not have to track leave balances manually.
• Custom approval conditionsYou can add a custom approval condition for your company, such as a doctor's note for extended sick leave. Until the condition is met, the approval will not go through.
• All 13 capabilities in a single module

05Frequently asked questions