01Project-driven companies
System for project-driven companies: jobs, hours, budgets
When your business runs on projects, profit depends on spotting a slipping job early—not when you prepare the final bill.
02Sound familiar?
Do you recognize this?
Hours logged after the fact
Timesheets only get filled out at the end of the month, retroactively and inaccurately.
Disconnected costs and budgets
You track job costs in accounting, while the budget lives in Excel.
Invoicing relies on memory
Whether deposits and milestones get billed depends on someone remembering to do it.
Handover protocols buried in emails
When you need handover protocols and supporting documents, you have to dig through emails.
03From inquiry to invoice
How an order moves through your company
4 of 6 steps
handled by the system
- 1system
Job
An accepted quote turns into a project with a budget, milestones and team.
- 2person
Plan
The project manager schedules tasks and deadlines in a Gantt chart.
- 3person
Timesheets
Team members log time against tasks as they work, and the system allocates it to the job.
- 4system
Costs
Received invoices and materials flow directly into project costs.
- 5system
Monitoring
The system sends an alert whenever a deadline slips or budget spending runs high.
- 6system
Handover and invoice
The handover protocol and milestone invoice are generated directly from job data.
04Modules that make sense
Building blocks for this industry
We assemble your system from the modules you actually need. No clutter.
- Projects and jobsAn accepted quote becomes a project with its own budget.
- Tasks and Gantt chartManagers schedule tasks and deadlines on a visual timeline.
- Task timesheetsTime logged against tasks is automatically allocated to the job.
- Costs and revenueEverything comes together on the job, so profitability is visible in real time.
- Handover protocols from job dataHandover protocols are generated directly from job data.
05What it takes over most often
Work the system takes over here
06Frequently asked questions
Frequently asked questions
We work with subcontractors. How is that tracked?
Subcontractor invoices are assigned to the job, and their costs appear in the project budget immediately—not just at period close.
We want to see the profitability of individual jobs.
Costs, hours and revenue all converge on the job, so you can see profitability continuously—or simply ask the system for it.
07Other industries
We also build systems for other businesses
Let’s start together
Tell us how your business works.
We will show you what a system that takes over part of that work could look like.
Book a consultation