01Wholesale and distribution
System for wholesale and distribution: orders, warehouse, invoicing
In distribution, speed and accuracy win. Every order someone retypes from an email means a delay and a risk of error.
02Sound familiar?
Do you recognize this?
Manual order entry
Orders arrive by email as PDFs and someone has to key each one in by hand.
In stock, or already promised?
Sales doesn’t know what is genuinely available in stock and what has already been promised to another customer.
Minimum stock levels left unwatched
Nobody was keeping an eye on minimum stock levels, so items ran out.
Invoicing waiting on paperwork
Invoicing is on hold, waiting for paper picking slips to come back from the warehouse.
03From inquiry to invoice
How an order moves through your company
5 of 6 steps
handled by the system
- 1system
Order
AI reads the order from an email or PDF and prepares it in the system for review.
- 2system
Reservation
The system checks availability across warehouses and reserves the stock.
- 3person
Picking
The warehouse worker picks items following a task in the mobile app with a barcode scanner.
- 4system
Dispatch
A delivery note is generated automatically from the picked quantities.
- 5system
Invoice
The invoice is ready immediately after dispatch, without waiting on the warehouse.
- 6system
Stock replenishment
The system tracks what is running low and prepares a draft purchase order for the supplier.
04Modules that make sense
Building blocks for this industry
We assemble your system from the modules you actually need. No clutter.
- Orders and reservationsThe system checks availability and reserves the stock.
- Multiple warehouses and transfersTrack inventory and stock transfers across multiple warehouses.
- Mobile warehouse appWarehouse staff pick orders guided by tasks and a barcode scanner.
- Purchasing and minimum stock levelsPrepares draft purchase orders for your suppliers.
- Post-dispatch invoicingThe invoice is ready as soon as the shipment leaves.
05What it takes over most often
Work the system takes over here
06Frequently asked questions
Frequently asked questions
We have our own e-shop. Can you connect it?
Integration depends on the platform your e-shop runs on. We will review it in our first meeting and tell you right away how to connect it.
Can you process orders that arrive in different formats?
That is exactly what AI document reading is for: an order can arrive as a PDF, a spreadsheet or plain email text. The system converts it into a unified format and prepares it for review.
07Other industries
We also build systems for other businesses
Let’s start together
Tell us how your business works.
We will show you what a system that takes over part of that work could look like.
Book a consultation