Asset management and booking

02What the module does

• All company assets in one registerTrack category, quantity, value, insurance, and the responsible person for every item. You always know what your company owns, what it is worth, and who is accountable for it.
• Book assets right from a meetingCreate a booking manually or by adding an asset to a calendar meeting. When scheduling a meeting, you secure the equipment you need at the same time.
• Never book more than you haveThe system compares the requested quantity against overlapping bookings for that period. It rejects any booking that exceeds available stock, so equipment conflicts are resolved upfront.
• No booking without a valid inspectionYou can optionally require a valid inspection. If the last completed inspection failed or expires before the booking starts, the system blocks the new booking.
• Live overview of what is availableThe system automatically updates booking statuses and recalculates whether an asset is available or reserved. Your team always sees the current status without updating it by hand.
• Next service date in the calendarEach maintenance record carries the next service date, and the system can create a calendar event for the responsible person so it appears in their regular schedule.
• Documented and traceable inspectionsFor every inspection, you record the outcome, certificate number and next inspection date. During an audit, you can prove the result and always know when the next one is due.
• Documents with tracked expiration datesTrack expiration and renewal dates on asset documents, and let the system calculate their status automatically. You immediately see which documents are valid and which need renewal.
• A log entry for every tripThe mileage log records kilometers or operating hours, the driver and the purpose of the trip. You have a clear record of who used a vehicle or machine and why.
• Recorded handovers and returnsCondition checklist items cover both handover and return. When equipment comes back, you can easily compare its condition on return against how it left.
• Know what needs attention firstA dashboard widget highlights assets requiring attention, ranking each issue by severity and urgency. You can see right away what to handle first.
• Item availability over timeView how an asset’s available quantity has changed over time, making it easier to judge whether your current stock is sufficient for your business.
• Labels for an entire selectionPrint labels for a single asset or an entire selection at once. Tag your equipment in one batch instead of printing item by item.
• Bookings and maintenance in the calendarSee both asset bookings and maintenance in the calendar. Spot at a glance when equipment is in use or in service, and plan upcoming work accordingly.

05Frequently asked questions