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part of the groupApertiaDraivix

01People & AI

Not another system for your people to feed. A system that works alongside them.

For decades, business software was built for people to type data into. That is changing. A new generation of systems doesn’t just record work—it actually does it.

Warehouse team consulting over a tablet at a packing station

02A new generation of systems

On its own, the system will:

Not as a chatbot sitting next to your work, but as part of the workflow executing concrete steps across your data.

  • 01

    Read

    Reads incoming emails, attachments, and documents across your company.

  • 02

    Check

    Checks stock levels, deadlines, and documents, and flags any discrepancies.

  • 03

    Look up

    Looks up customers along with their history, orders, and invoices.

  • 04

    Prepare

    Prepares quotes, invoices and draft replies for a person to review.

  • 05

    Record

    Captures data from documents and orders without manual retyping.

  • 06

    Communicate

    Drafts customer replies and, where you allow it, handles routine questions on its own.

  • 07

    Alert

    Flags upcoming deadlines, missing documents and stock running low.

  • 08

    Analyze

    Calculates any overview or report you ask for from your invoices, orders and inventory.

  • 09

    Trigger next steps

    Turns a confirmed order into a stock reservation and a warehouse picking task.

03Who does what

Routine for the system. Decisions for people.

Your people keep what truly requires a human: decision-making, expertise, sales and customer relationships.

System Person
  • Reads emails and attachmentsThe system reads the incoming email and attachment and extracts the data.Decides if the deal is worth pursuingA person—not the system—decides whether the job is worth taking on.
  • Captures data from documentsWrites document details into the system so no one has to retype them.Approves invoices for paymentThe responsible person approves invoices for payment.
  • Checks stock and deadlinesVerifies stock availability and tracks upcoming deadlines.Decides how to handle issuesThe system flags the problem; a person chooses the solution.
  • Drafts the quote and replyBuilds a draft quote and reply using your pricing and company data.Agrees on terms with the customerCustomer negotiations are led by a person, not the system.
  • Flags slipping orders and jobsWhen a job starts slipping, it immediately alerts the person in charge.Leads the team, handles exceptionsLeading the team and handling exceptions stay with people.
  • Calculates overviews on demandAsk in plain language and get an overview from live data.Makes decisions based on the numbersThe system provides the numbers; the decisions belong to people.

04Control

A system you can trust with the work

AI in Draivix isn’t a rogue autopilot doing whatever it wants. It operates strictly within the rules, permissions and approvals you set.

  • You decide on every step

    For each step, we configure whether the system executes it automatically or prepares it for approval. We start cautiously and add autonomy where it proves itself.

  • Where money is involved, a person approves

    Payments, discounts above the limit, claims and replies in sensitive situations are drafted by the system, but the final decision belongs to the responsible person.

  • AI has the same permissions as the user

    What a sales rep isn’t allowed to see in the system, they won’t get from the AI assistant either. Permissions apply equally to people and automations.

  • Every system action is visible

    Logs, tasks and approvals stay attached to the record they belong to. You can always see what happened and when.

  • The rules are yours

    When to assign an inquiry to whom, when to route a quote for approval, when to send an alert – those are your company’s rules, not ours.

  • No black box

    Automations built in Draivix are clear “if–then” rules you can read. When your business changes, we update them.

Managing director approving a document on a tablet

05Frequently asked questions

AI FAQ

What does AI do on its own and what does a person approve?

We configure that step by step. Routine work—reading, data entry, checks and drafting—is handled by the system. Wherever money, customers or exceptions are involved, the system prepares everything and a person makes the call.

Will AI see data it isn’t supposed to see?

AI operates with the exact same permissions as the user it works for. Whatever a sales rep isn’t allowed to see in the system, they won’t get from AI either.

Let’s start together

Tell us how your business works.

We will show you what a system that takes over part of that work could look like.

Book a consultation