01Construction companies
System for construction companies: budgets, subcontractors, site handover
On a construction site, money slips away quietly: a subcontractor invoice that never reached the job, materials nobody logged, and change orders everyone forgot to bill.
02Sound familiar?
Do you recognize this?
Budget in Excel, reality elsewhere
The project budget lives in a spreadsheet while actual costs sit in accounting. Someone only connects them at the very end.
Subcontractor invoices go astray
Subcontractor invoices arrive by email and get matched to jobs manually—or not at all.
Extra work gets lost
Additional work agreed on site only makes it onto an invoice if someone remembers.
Scrambling for paperwork at handover
At site handover, reports, photos, and supporting documents have to be hunted down across emails and folders.
03From inquiry to invoice
How an order moves through your company
4 of 6 steps
handled by the system
- 1system
Inquiry
AI reads the inquiry and attachments from the email and creates a deal.
- 2person
Budget and quote
The estimator builds a quote from line items and rates, and the system sends it for approval.
- 3system
Job
An accepted quote turns into a project with a budget, phases, and deadlines.
- 4system
Subcontracts and materials
Subcontractor invoices and materials are read and posted directly to the project's costs.
- 5person
Site cost control
The site manager sees budget burn in real time, and the system alerts them when costs start to slip.
- 6system
Handover and invoice
The handover report and phase invoice are generated straight from the job data.
04Modules that make sense
Building blocks for this industry
We assemble your system from the modules you actually need. No clutter.
- Each site as a projectBudget, phases, deadlines, and team under a single job.
- Live project costsInvoices and materials flow straight into job costs.
- Subcontractors under controlTheir invoices are matched to the exact job they belong to.
- Phase-by-phase billingDeposits and project phases are billed directly from job data.
- Handover reportsThe report is generated from the job, with all supporting documents attached.
05What it takes over most often
Work the system takes over here
06Frequently asked questions
Frequently asked questions
We run multiple sites at once. Can we see them side by side?
Yes. Each site is a separate job with its own budget and costs, and you can simply ask the system for an overview across all active projects.
How is extra work recorded?
As additional line items on the job. The system then queues them up for billing alongside the project phase, so nothing falls through the cracks.
07Other industries
We also build systems for other businesses
Let’s start together
Tell us how your business works.
We will show you what a system that takes over part of that work could look like.
Book a consultation